Tender Filing Assistance

Most rejected bids fail on paperwork, not price: a missing certificate, an unsigned page, a wrong format. We read the tender, check your eligibility, prepare the full document set and submit it before the deadline. You always decide the final rate.

About tender filing

A tender is a formal request from a buyer, published with a Notice Inviting Tender (NIT) and a bid document. It states what is being bought, who is eligible, the documents required, the EMD, and the dates for submission and opening. Most tenders are submitted in two parts: a technical bid that proves eligibility, and a financial bid with your price.

Why it matters

Bids are often rejected before the price is opened. Common reasons are a missing experience certificate, turnover not matching the CA certificate, an affidavit in the wrong format, an unsigned page, or an EMD exemption claimed without the right proof. Under the General Financial Rules, EMD is usually between 2% and 5% of the estimated value, and registered MSEs and recognised startups are exempt where the tender allows it.

How we do it, step by step

1. Read the tender: we read the NIT, bid document and corrigenda and share an eligibility summary.
2. Go or no-go: if you do not meet a condition, we tell you before any money is spent.
3. Document set: we list, collect and prepare every document and format the tender asks for.
4. Technical bid: documents are uploaded in the order and format required.
5. Financial bid: entered only after your written approval of the rate.
6. Submission: signed with your DSC over a remote session, before the deadline; you get the receipt.
7. Tracking: we follow bid opening, clarifications and results and keep you updated.

Common mistakes we prevent

• Ignoring a corrigendum that changed dates or documents
• Uploading in the last hour, when portals are slow
• Missing pages, wrong file size or wrong file type
• Claiming benefits that the tender does not allow

After submission

If the buyer asks for clarification, we prepare the reply with you. If you win, we can help with the next steps such as performance security, agreement and invoicing on the portal.

Who needs this

• Businesses that find tender documents long and confusing
• Suppliers who missed deadlines or had bids rejected on documents
• Teams without a dedicated tender person

What we do

• Read the tender and share an eligibility summary (turnover, experience, EMD, documents)
• Prepare affidavits and formats on your letterhead
• Prepare and upload the technical bid
• Enter the financial bid only after your written rate approval
• Submit with your DSC over a remote session and share the receipt
• Track bid opening and update you

Documents you will need

• GST certificate and PAN
• Udyam or NSIC certificate (for EMD exemption)
• ITR for the last 3 years
• CA turnover certificate or balance sheet
• Experience certificates, work orders or completion certificates
• Affidavits and forms required by the tender
• Authorisation letter and bank details

Final list depends on your business type and the portal's current rules. We confirm it before starting.

Common questions

Related guides

• Documents required for government tenders
• EMD exemption for MSMEs: Udyam vs NSIC